Receiving Products

Frequently Asked Questions

Can I add products that were not in the order?

Yes, during order receipt:

1. Click the “Add Products” button
2. Include new items in the order

Can I change retail and purchase prices during receipt?

• Yes, prices can be changed in the receipt window
• Automatic update: changes will be applied to product cards after saving

How to record an expense for the purchase?

1. Go to the “Payments” section
2. Create a new expense
3. Specify:
   • Purchase amount
   • Expense category: “Product purchase from supplier”

Additionally:

• The received order will show discrepancies between ordered and received items
• PDF receipt download is available for printing price tags/labels

Can I edit an order after it has been received?

No, after the order is received, editing or deleting the receipt is not possible. Check the data before confirmation.

How to receive an order and add products to the inventory?

1. Open the order with status “Created” and click the “Accept order” button.

2. In the receipt window, enter the actual quantity of products:

   • Manually enter values in the “Accepted” column
   • Or use “Autofill” (top right) to let the system enter the ordered quantity

3. If you received products that were not initially in the order, you can add them during receipt by clicking the “Add Products” button at the bottom of the table

   • Products that were added during order creation will be marked in the list and cannot be deleted
   • If an item was not delivered, enter 0 in the “Accepted” column

Updating retail prices:

Change the prices in the receipt window → after saving, they will automatically update in the product cards

Important!

If the final order amount does not match the expected one, check: - Quantity discrepancies - Added products that were not originally in the order

Completing the receipt

1. Click “Add expense” to add products to the inventory
2. Check all data before confirming — editing will not be possible afterward

Result:

1. The order will receive the status “Accepted”
2. Stock and prices of products will be updated
3. The receipt will appear in the “Orders” section and in the supplier’s card

How to record an expense for the purchase?

1. Go to “Payments”
2. Create an expense:
   • Enter the order amount
   • Select the category “Product purchase from supplier”

Additional features:

• In the received order you can see:
  • Initially ordered products
  • Actually received items
• Download the PDF receipt file to print price tags/labels

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You might be interested in:

• Creating a supplier order
• Creating a supplier
• Using a barcode scanner